​Restrictions on use of Forward Edge-AI Information on Bid and Proposals

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Executive Summary

This FFP automation streamlines the de-obligation of excess funds from contracts in Procurement Request Information System Management (PRISM) by processing Liquidated Obligation Balance Reports to identify excess funds, complete de-obligations, and generate standardized forms and statements for review. It automatically populates required fields with data from PRISM and the report, ensuring compliance with de-obligation criteria.

Challenge: Manually de-obligating excess funds is labor-intensive and error-prone that risks financial discrepancies and delays. It requires operators to meticulously review reports, verify compliance with de-obligation criteria, and manually populate standardized forms and statements. These manual tasks consume valuable time and increase the likelihood of compliance issues and data entry errors.

Solution: FEMA developed the FFP bot to process Liquidated Obligation Balance Reports, automatically identify excess funds, and complete de-obligations. It generates and populates standardized forms and statements by pulling data directly from PRISM and other reports; ensuring accuracy and compliance. The solution incorporates comprehensive error handling and secure operator interactions, delivering a reliable, efficient, and compliant process.

Systems Used in Automation: PRISM, Excel, SMTP Email

Return on Investment