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Executive Summary

ECFS is a centralized platform for managing contract files, ensuring secure storage, organized file handling, and comprehensive tracking of contract transactions. It leverages advanced features like automated folder name scraping to accurately identify contract numbers and systematize file organization. With flexible upload options and detailed output reporting, ECFS delivers a robust, efficient solution for contract file management.

Challenge: Manually uploading and organizing contract files in ECFS is both time-consuming and prone to errors. Contracting Specialist (CS) face challenges in accurately identifying contract numbers, sorting files, and tracking upload statuses, which can lead to mismanagement and increased troubleshooting efforts.

Solution: The tool automates the entire file upload process, leveraging folder name scraping to identify contract numbers and organize files accordingly. It generates comprehensive output reports that summarize successful and failed transactions, enabling effective CS review and prompt error handling.

Systems Used in Automation: Electronic Contract File System (ECFS) website, Excel, SMTP Email

Return on Investment