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Executive Summary

The Human Resources Timecard automation streamlines the process of managing uncertified timecards by integrating WebTA and Outlook to generate and deliver tailored notification emails to supervisors. It consolidates report data so that each supervisor receives a single, comprehensive email listing all employees with uncertified timecards. This results in a faster, more consistent follow-up process that significantly reduces administrative burdens.

Challenge: During each pay week, thousands of emails and reminders must be sent manually, burdening five payroll technicians over a four-day period. This manual process requires repeatedly running reports and individually composing emails, making it time-consuming and error-prone. The inefficiencies can lead to delays and inconsistencies in timecard certification and payroll processing.

Solution: The automation tool extracts and interprets uncertified timecard reports from WebTA, grouping employees by their certifying supervisor, and automatically composes personalized emails. Once the data is consolidated, the system triggers Outlook to send all formatted emails in about 30 seconds. This seamless integration drastically reduces manual intervention and streamlines the entire notification process.

Systems Used in Automation: WebTA, Outlook

Return on Investment