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Executive Summary

The BOM automation enhances FEMA's travel and voucher authorization process for students, improving accuracy and efficiency by automating data validation and payment assignment. By integrating with Web Integrated Financial Management Information System (Web – IFMIS) and Consumer Domestic Preparedness (CDP) Training Administration System (CTAS), the automation ensures compliance and streamlines payment.

Challenge: FEMA’S BOM faced inefficiencies and errors in manually processing travel vouchers for students, leading to delays and inconsistent payment validation.

Solution: The BOM automation automates data scraping from CTAS, voucher validation against actual expenses, and approval or denial of travel vouchers, ensuring accurate and timely processing while integrating seamlessly with existing systems.

Systems Used in Automation: Web Integrated Financial Management Information System (WEB-IFMIS) and Consumer Domestic Preparedness (CDP) Training Administration System (CTAS)

Advantages

2 Hours Manual Processing Time reduced to 1 Minute Processing Time

Return on Investment: 520+ Hours Total Annual Savings, and 99% Increase in Efficiency