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Forward Edge-AI TERMS AND CONDITIONS GOVERNMENT PURCHASE ORDERS
Forward Edge-AI TERMS AND CONDITIONS GOVERNMENT PURCHASE ORDERS

T&Cs for Government Purchase Orders

E
Written by Eric Adolphe
Updated over a week ago

January 26, 2024

The following Forward Edge-AI terms and conditions are incorporated into all product quotations and resultant orders as if set forth in full therein. Please contact our contracts department with any questions at [email protected].

  1. General Acceptance: The Purchase Order (which term shall be deemed to include plans, specifications, and other documents to the extent that any of the same are incorporated by reference) becomes the exclusive agreement between the parties for the supplies/services subject to the terms and conditions herein. Any of the following shall constitute Seller’s unqualified acceptance of this Purchase Order, (a) received acknowledgment (b) furnishing of any part of the supplies/services under this Purchase Order; (c) acceptance of any payment for the supplies/services or (d) commencement of performance under this Purchase Order. Any additional or different terms proposed by the Seller are objected to and are hereby rejected unless the same shall be accepted in writing by the Buyer. Failure of any party to enforce its rights under this Purchase Order shall not constitute a waiver of such rights or of any other rights under this Purchase Order.

  2. Assignment: Neither this Purchase Order, nor any payments hereunder are assignable nor transferable without Buyer’s written approval which approval will not be unreasonably withheld.

  3. Government or Buyer Furnished Property: If in connection with the performance of this Purchase Order, any property is furnished to Seller by the Buyer or by the Government, Seller shall assume the risk of, and be responsible for, any loss. Destruction of or damage to the property while in Seller’s possession or control except that this Purchase Order, with the prior approval of the Buyer and/or Government, provides for the relief of the Seller from such liability. In the absence of such approval the Seller shall return all such property in as good a condition as when received, except for reasonable wear and tear caused by the utilization of such property in accordance with the provisions of the prime contract. Seller shall establish and maintain a system in accordance with the provisions of FAR subpart 45.5 for the control of Government of Buyer’s owned property. Seller shall also notify Buyer if approval of its property system has been withdrawn by the Government.

  4. Changes: Buyer may at any time, by written order, without notice to any surety, make any/and all changes or additions within the general scope of this Purchase Order. If any such change causes an increase or decrease in the cost of, or the time required for, performance of this Purchase Order, whether changed or not changed by any such written order, Seller shall notify Buyer in writing immediately and an appropriate equitable adjustment will be made in the price or time of performance, or both, by written modification of this Purchase Order.

  5. Choice of Law: Irrespective of the place of performance, this Purchase Order will be construed, and interpreted according to federal common law of Government. If federal common law is not applicable, the laws of Texas shall apply.

  6. Compliance with Laws & Regulations: Seller agrees to indemnify Buyer against any loss cost, liability, or damage by reason of Seller’s violation of any applicable law, executive order or regulation. Seller agrees that performance of this Purchase Order is subject to the laws and regulations of the applicable Federal Government agency. Any knowing willful act to falsify, conceal, or alter a material fact, or any false, fraudulent, or fictitious statement of representation, in connection with the performance of work under this order may be punishable in accordance with applicable Federal statutes.

  7. Defective Work: Buyer may reject, or require prompt correction (in place or elsewhere) of any supplies or goods which are defective in material or workmanship or otherwise fail to meet the requirements of this Purchase Order.

  8. Delivery: Time is of the essence. Seller shall comply with delivery schedule but shall not make material or production commitments in advance of such time as the Seller reasonably believes necessary to meet the schedule without prior written approval by the Buyer. Representatives of Buyer shall during Seller’s regular working day have access to Seller’s plant for the purpose of assuring delivery in accordance with the schedule.

  9. Disputes: Any dispute arising under this Purchase Order which is not settled by agreement of the parties will participate in mediation and/or arbitration in the state or federal courts of Texas. Pending any decision, appeal or judgment in such proceedings or the settlement of any dispute arising under this Purchase Order, Seller shall proceed diligently with the performance of this Purchase Order unless otherwise agreed between the parties.

  10. Federal and Local Taxes: Except as may be otherwise provided in this Purchase Order, the price includes all applicable federal, state and local, taxes and duties.

  11. Indemnity: If Seller in connection with the performance of this Purchase Order shall send any of its agents of employees onto premises owned or controlled by Buyer, Seller shall provide safety protection for persons and property in accordance with all applicable laws and regulations and indemnify and save harmless Buyer from and against any and all liabilities and losses whatsoever, whether resulting from or contributed to by negligence of Buyer, including without limitation, costs and expenses in connection therewith, on account, or by reason of, injury to, or death of, any person whosoever, or loss of or damage to any property whatsoever, suffered or sustained in the course of, or in connection with, the performance of the work. Buyer at its option may require Seller to furnish evidence of insurance reasonably satisfactory to Buyer covering the liabilities and indemnification provided above but no acceptance of such evidence by Buyer shall be deemed a waiver or release of such liabilities or duty to indemnify.

  12. Inspection: Inspection and Acceptance will be at destination, unless otherwise provided in this Purchase Order. Buyer and its customer may inspect and test material, work in progress, and supplies at all times and places, during manufacture and otherwise. If Inspection and test are made on Seller’s premises, Seller, without additional charge, shall provide reasonable facilities and assistance for the safety and convenience of the inspectors in performing such inspections. Inspections shall be performed in such manner as not to delay the work unduly.

  13. Responsibility for Supplies or Goods: Except as specifically otherwise provided in this Purchase Order, Seller shall be responsible for supplies meeting the requirements of this Purchase Order until final inspection and acceptance thereof by Buyer, and shall bear all risks as to rejected supplies or supplies requiring correction after notice of rejection notwithstanding any prior acceptance.

  14. Invoicing and Payment: A separate invoice shall be issued for each shipment. Unless otherwise specified in this Purchase Order, no invoice shall be issued prior to shipment of goods and no payment will be made prior to receipt of goods and a correct invoice. Payment due dates will be computed from the date of receipt of goods or the date of receipt of a correct invoice, whichever is later.

  15. Liens: Seller warrants that on the date Buyer pays for all the supplies or goods delivered under this agreement, all liens, rights of lien and claims against Buyer or the supplies or goods arising by virtue of work performed by Seller of any subcontractor with respect to the provision of the supplies or goods will have been released or satisfied. Upon request, Seller will provide to Buyer certification, releases or other satisfactory evidence in support thereof, stating that no such liens, right of lien or claims exist.

  16. Intellectual Property Indemnity: Seller shall indemnify Buyer, and/or Buyer’s customer, and their respective officers, agents, and employees against liability, including costs, for infringement of any patent, copyright, trademark or other intellectual property arising out of the manufacture or delivery of supplies or goods or performance of services under this Purchase Order or out of the use or disposal by, or for the account of, Buyer and/or Buyer’s customer, of such supplies or goods.

  17. Property Rights: Seller agrees to make prompt and compete disclosure to Buyer of all inventions, and disclosures made or conceived as a result of work performed under this Purchase Order. Seller agrees to keep necessary records supporting such inventions and discoveries and will furnish to Buyer upon request all such records. Any invention, discovery, proprietary information, software, system, data, or report resulting from the work performed under this Purchase Order shall be the sole property of the Buyer. All patents, copyrights, trade secrets, trademarks, or other intellectual property resulting from work under this Purchase Order shall be the sole property of the Buyer. Buyer shall have the full right to use such property in any manner without any claim on the part of the Seller and without any duty to account to the Seller for such use. Seller agrees to assign to Buyer any patent or patent application resulting from work performed under this Purchase Order, and to provide reasonable support for the Buyer’s prosecution of such patent or patent application. The parties agree that any original work of authorship created under this Purchase Order is a work made for hire for purposes of copyright ownership. To whatever extent the Seller has any interest in any original work of authorship created under this Purchase Order, Seller agrees to assign and hereby assigns its entire interest in such work to Buyer, including all rights to derivative works.

  18. This Purchase Order does not confer or grant, in any manner whatsoever, any license or right under any patent, trademark, trade secret, copyright or other intellectual property right held by Buyer, unless specifically set forth in the body of the Purchase Order.

  19. Subcontracting: Seller shall not subcontract all or substantially all work on any article to be supplied under this Purchase Order without prior written approval of Buyer. This provision shall not apply to purchases of standard commercial articles or raw materials on which Seller will perform further work.

  20. Equal Employment Opportunity: To the extent applicable, Supplier will comply with Executive Order 11246, Section 503 of the Rehabilitation Act of 1973, as amended, the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended, and the implementing regulations for each found at 41 CFR Part 60. The Parties incorporate into this Agreement, as applicable, the Equal Opportunity clauses found at 41 CFR § 60-1.4(a), 60-250.5(a), 60- 741.5(a), and 60-300.5(a), and Supplier will likewise incorporate the clauses into all applicable subcontracts as required by 41 CFR § 60-1.4(d).

  21. Substitutions: Seller shall not substitute materials or accessories without written consent of Buyer.

  22. Priority Rating. If so identified, this Contract is a “rated order” certified for national defense use, and the Seller shall follow all the requirements of the Defense Priorities and Allocation System Regulation (15 C.F.R. Part 700).

  23. Stop Work Order: In accordance with the provisions of the “Stop-Work-Order” clause set forth in FAR 52.242-15 in effect on the date of this order, Buyer may, at any time, by written order to Seller, require Seller to stop all, or any part, of the work called for by any Purchase Order for a period of 90 days after the order is delivered to Seller, and for any further period to which the Parties may agree. Upon receipt of such an order, Seller will immediately take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within the indicated 90-day period, Buyer will take the actions prescribed in FAR 52.242.15.

  24. Termination: Without limiting Buyer’s right to cancel this order for default of Seller as provided below, Buyer may terminate all or any part of the work under this Purchase Order and process Seller’s claims therefore in accordance with the provisions of the “Termination for the Convenience of the Government (fixed-Price)” clause set forth in FAR 52.249-2 in effect on the date of this order. Where necessary to make FAR 52.249-2 applicable to this Purchase Order, “Contractor” shall mean “Seller”, “Contracting Officer” shall mean “Buyer” and “Government” shall mean “Buyer or the Government”. In paragraph (e) of FAR 52.249-2, change “1 year” to “6 months or any extension thereto”.

  25. Termination for Default: The provisions of FAR 52.249-8, “Default (Fixed-price Supply and Service),” in effect on the date of this order are incorporated in this paragraph by reference as follows: Subparagraphs (a), (b), (e), and (f), (g), and (h). Where necessary to make this FAR provision applicable to this Purchase Order, “Contractor” shall mean “Seller” and “Contracting Officer” shall mean “Buyer”, and “Government” shall mean “Buyer or Government”. In addition, if bankruptcy, insolvency, dissolution, receivership or equivalent proceedings shall be instituted by or against Seller, or upon Seller’s making any assignment for the benefit of creditors or entering into any such arrangement or upon Seller’s suspension of its business or becoming insolvent, Buyer shall have the right to terminate this Purchase Order in accordance with FAR 52-249-8.

  26. Notice to Buyer of Potential Delays: Whenever Seller has knowledge that any occurrence is delaying or threatens to delay the timely performance of this Purchase Order; Seller shall immediately give notice thereof, including all relevant information with respect thereto to Buyer.

  27. Special Tooling (ST), Special Test Equipment (STE), and Facilities (FAC): Seller warrants that the price set forth in this Purchase Order does not include: (a) any amount representing rent for the use of Government-owned ST, STE or FAC as the same are defined in part 45 of the FAR.

  28. Warranty: Seller warrants for a period of one (1) year that the supplies covered by this Purchase Order will conform to the design, specifications, drawings, samples or other descriptions referred to in this Purchase Order and will be free from defects in material and workmanship, and to the extent that the seller knows or has reason to know of the purpose for which the supplies/services are intended, will be fit and sufficient for such purpose. The warranties contained in this paragraph shall run to Buyer and its Customers. Seller warrants that supplies/services provided under this Purchase Order shall not infringe upon the rights of any third party, and that Seller is subject to no agreement which in any manner would interfere with Buyer’s property rights as described in paragraph entitled “Property Rights”.

  29. Trade Control: Buyer will comply with all relevant United States and foreign laws, rules and regulations governing its activities, including but not limited to, the Foreign Corrupt Practices Act, Arms Export Control Act, Export Administration Act, Anti-Boycott Law of the United States, and their implementing regulations.

  30. Federal Acquisition Regulation (FAR, DOD FAR Supplement DFARS): The following clauses set forth in the FAR and DFARS as in effect on the date of this Purchase Order are incorporated herein by reference. Where necessary to make the clauses applicable to this Purchase Order, “Contractor” shall mean “Seller”, “Contracting Officer” shall mean “Buyer”, and the ‘Government” shall mean “Buyer” or the “Government” whenever appearing the clauses. If any of the following FAR or DFARS clauses do not apply to a particular Purchase Order, such clauses are considered to be self-deleting.

52.203-3

Gratuities

52.227-9

Refund of Royalties

52.203-10

Price or Fee Adjustment for Illegal Activity

52.227-10

Filing of Patent Applications – Classified Subject

52.203-15

52.227-11

Patent Rights – Ownership by the Contractor

52.204-2

Security Requirements

52.227-13

Patent Rights—Ownership by the Government

52.204-9

Verification of Contractor Personnel

52.227-20

Rights in Data-SBIR Program

52.208-8

Required Sources for Helium

52.229-3

Federal, State, and Local Taxes

52.215-15

Pension Adjustment and Asset Reversions

52.232-40

Providing Accelerated Payments to Small

52.215-18

Post Retirement Benefits (PRB)

Business Subcontractors

52.215-19

Notification of Ownership Changes

52.233-3

Protest After Award

52.222-21

Prohibition of Segregated Facilities

52.234-1

Defense Production Act Title III

52.222-22

Previous Contracts and Compliance Reports

52.236-13

Accident Prevention

52.222-26

Equal Opportunity

52.244-6

Subcontracts for Commercial Items

52.222-41

Service Contract Act of 1965

52.245-1, Alt. 1

Government Property

52.222-50

Combating Trafficking in Persons

52.245-9

Use and Charges

52.223-3

Hazardous Material Identification

52.246-2

Inspection of Supplies – Fixed Price

52.223-4

Recovered Material Certification

52.246-4

Inspection of Services— Fixed-Price

52.223-7

Pollution Prevention and Right-to-Know

52.246-16

Responsibility for Supplies

52.223-7

Notice of Radioactive

52.247-63

Preference for U.S. Flag Air Carriers

52.223-11

Ozone-Depleting Substances

52.247-64

Preference for Privately Owned U.S. Flag

52.223-15

Energy Consuming

252.203-7002

52.224-1

Privacy Act Notification

252.204-7000

Disclosure of information

52.224-2

Privacy Act

252.204-7008

Items Export Control

52.203-3

Gratuities

52.227-9

Refund of Royalties

52.203-10

Price or Fee Adjustment for Illegal Activity

52.227-10

Filing of Patent Applications – Classified Subject

52.203-15

52.227-11

Patent Rights – Ownership by the Contractor

52.204-2

Security Requirements

52.227-13

Patent Rights—Ownership by the Government

52.204-9

Verification of Contractor Personnel

52.227-14

Rights in Data - General

52.208-8

Required Sources for Helium

52.229-3

Federal, State, and Local Taxes

52.215-15

Pension Adjustment and Asset Reversions

52.232-40

Providing Accelerated Payments to Small

52.215-18

Post Retirement Benefits (PRB)

Business Subcontractors

52.215-19

Notification of Ownership Changes

52.233-3

Protest After Award

52.222-21

Prohibition of Segregated Facilities

52.234-1

Defense Production Act Title III

52.222-22

Previous Contracts and Compliance Reports

52.236-13

Accident Prevention

52.222-26

Equal Opportunity

52.244-6

Subcontracts for Commercial Items

52.222-41

Service Contract Act of 1965

52.245-1, Alt. 1

Government Property

52.222-50

Combating Trafficking in Persons

52.245-9

Use and Charges

52.223-3

Hazardous Material Identification

52.246-2

Inspection of Supplies – Fixed Price

52.223-4

Recovered Material Certification

52.246-4

Inspection of Services— Fixed-Price

52.223-7

Pollution Prevention and Right-to-Know

52.246-16

Responsibility for Supplies

52.223-7

Notice of Radioactive

52.247-63

Preference for U.S. Flag Air Carriers

52.223-11

Ozone-Depleting Substances

52.247-64

Preference for Privately Owned U.S. Flag

52.223-15

Energy Consuming

252.203-7002

52.224-1

Privacy Act Notification

252.204-7000

Disclosure of infor

52.224-2

Privacy Act

252.204-7008

Items Export Control

All Orders of $3,000 or Greater

52.222-54

Employment Eligibility Verification

52.223-18

Text Messaging While Driving

All Orders Greater than $10,000

52-222-40

Notification of Employee Rights Under the National Labor Relations Act

All Orders Greater than $15,000

52.222-20

Walsh-Healey Public Contracts Act

52.222-36

Affirmative Action for Workers Disabilities

All Orders of $25,000 or Greater (Greater than $30,000 if Prime Contract dated on or after September 28, 2006.)

52.209-6

Protecting the Government’s Contractors Debarred Suspended, or Proposed for Debarment

All Orders of $50,000 or Greater

52.211-15

Defense Priority and Allocation Req

All Orders of $100,000 or Greater

52.203-5

Covenant Against Contingent Fees

52.203-6

Restrictions on Subcontractor Sales

52.203-7

Anti-Kickback Procedures

52.203-8

Cancellation, Recession, and Recovery

52.203-11

Certification and Disclosure

52.203-12

Limitation on Payments to Influence

52.203-16

Preventing Personal Conflicts of Interest

52.215-2

Audit and Records – Negotiation

52.215-14

Integrity of Unit Prices

52.215-22

Limitations on Pass-Through

52.215-23

Limitations on Pass-Through Charges

52.222-4

Contract Work Hours and Safety Standards Act

52.222-35

Equal Opportunity for Veterans

52.222-37

Employment Reports on Veterans

52.223-14

Toxic Chemical Release

52.248-1

Value Engineering

252.203-7001

Prohibition on Persons Convicted of

252.225-7012

Preference for Certain Domestic

252.249-7002

Notification of Anticipated Contract

252.226-7001

Utilization of Indian Organizations

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